Manage your contacts’ sharing in the easiest way with our brand new Chrome extension, directly from Google Contacts Manager!

Thanks to Shared Contacts for Gmail, sharing contacts’ labels is easy, intuitive, and fast. All one has to do is to open Google Contacts, create a label, and share that label using Shared Contacts for Gmail’s dashboard.

But is there an even easier and faster way to share contacts?
A way that won’t require you to open multiple windows? A way that will enable your contacts to sync even faster?

Yes, there is! Follow the guide to find out more about it!

Sharing labels with Shared Contacts for Gmail’s dashboard is simple…

Take a look at our example:
Lena is a Shared Contacts for Gmail’s frequent user. She is a private yoga instructor, working in a yoga studio. She usually organizes yoga classes with Marco, her colleague.

Since most people around the world are currently locked down and staying inside their homes, she decided to organize online video training sessions for her clients. 40 people are interested in participating in the first online yoga session.

Lena wants to pass the list of attendees and their contact details to her colleague Marco using Shared Contacts for Gmail:

  • She opens a window for Google Contacts Manager and creates a label for that purpose (“Yoga Online Session”)
  • She opens another window for Shared Contacts for Gmail and shares directly from that window the label “Yoga Online Session” with Marco
  • She gives Marco the permission to edit, so that if people contact Marco directly regarding the class, he will be able to add their contacts details directly under the “Yoga Online Session” label

Lena finds it very practical and simple to share the “Yoga Online Session” label with Marco in thisway, BUT she wonders whether there is an easier and faster way to do so, to save more time and not have to juggle with multiple open windows.

So… could she share the “Yoga Online Session” label…. even more easily?

Sharing labels directly from Google Contacts Manager is twice as simple and fast!

At Shared Contacts for Gmail, we recently introduced a new Chrome extension - downloadable on the Chrome Webstore.

Thanks to this extension, all the sharings can be done directly from the Google Contacts Manager! In addition, the synchronization is twice as fast this way, as the extension immediately detects each modification in the Google Contacts Manager and it instantly launches the synchronization.

So how does it work? It is ridiculously simple and intuitive: you can share labels in the exact same way you share a folder in your Drive, by clicking on the share icon.

Shared Contacts for Gmail®

Once you’ve shared a label from Google Contacts Manager, you will be able to choose the permission you want to give. You can give another user the right to:

  • View only
  • Edit
  • Delete
  • Share
  • Be the owner of the shared label

Lena now has all her questions answered! She can share the “Yoga Online Session” label with Marco without juggling with multiple open windows, AND she can save precious time and improve her productivity drastically.

She can easily choose the Edit permission directly from the Google Contacts window, so Marco can add any other relevant contact details when people contact him for their very first video yoga session!

Willing to give it a go? Try us out!

How can you send e-mails as attachments in Gmail?

Sometimes, you are absolutely covered with separate e-mails from various people, but regarding the same thing - one project. You want to redistribute tasks or collect attachments for your colleagues, but it’s so tedious…

Finally, Gmail allows you to attach e-mail, without downloading its content, in another e-mail. What’s more, it will be ON in default! Find out how to make the most of it.

How to send e-mails as attachments in Gmail?

There are a few ways:
  • in a new thread, drag & drop an e-mail into the draft window. 
  • if you want to attach a few e-mails in a new thread, then alternatively select a few e-mails and then choose from a three-dot dropdown menu “Forward as attachment”.
  • in existing threads, you can reply via pop-out the e-mail compose window and drag e-mails to it to make it shorter.

Where to find it?

You’ll know that it has been enabled for you if you can see “Forward as attachment” option in a drop-down “More” menu.

Why would you want to use it?

  • when attaching e-mails takes shorter than forwarding them one by one
  • when you want to onboard someone quickly 
  • when you want to attach a lot of e-mails related to one topic
  • when you want to work in the most efficient way and save a lot of time!

What else should you know?

  • the attached e-mails will be sent as .eml files.
  • there is no limit as for the number of attached e-mails.
  • the attached .eml file will open in a new window.
  • Google is rolling out this option gradually, so if you do not have access to this feature yet - no worries, you will!
Good luck with making the most of this feature!

10 of the best Chrome extensions for productivity

Chrome is the most used browser in the world. Not only does it have many handy features itself, but another significant advantage is its vast library of addons. To make the most of Chrome while working, you can use plenty of additional plugins to add extra features to your browser and save time performing various tasks. We took a closer look at the solutions available on the market to find out which ones can significantly improve work quality. Check out our list of the best Chrome extensions to boost your productivity today!

Grammarly is a tool for proofreading. It provides a spellcheck, as well as synonyms, overall score and more. You can download Grammarly directly on the Chrome Webstore and have immediate proofreading in every text box - Google Docs, Gmail, social media posts and much more. It can help you craft grammatically correct and readable messages or articles with real-time proofreading. Recently, Grammarly added another feature that shows the emotional tone that your text is expressing.

Shared Contacts for Gmail is a must-have Chrome extension for organizations. Gmail does not provide a native option for sharing a group of contacts within a team. Fortunately though, Shared Contacts for Gmail does provide this essential feature. With this Chrome extension, you will be able to share a group of contacts with your coworkers or with G Suite / Gmail users outside of your domain directly from Google Contacts exactly the same way you share Google Drive folders.

This simple, yet significant option can be game-changing for many sales teams who have contact with prospects, since e-mail is one of the most powerful communication channels for them. Moreover, this way of sharing contacts is secure, so you don’t need to worry about the safety of your client's data.

Clockify can revolutionize your everyday work. Thanks to Clockify you can measure the time spent on particular tasks. We live in a fast-moving world and need to keep up with our to-do lists. One of the best ways to boost workflow is to optimize the time spent on particular assignments. By realizing how much time it usually takes you to complete a given task, you can take control over your workload. For example, if you notice that some jobs are too time-consuming, you can delegate those actions to your employees instead. The same optimization can be applied to your team by analyzing data from Clockify. You can manage tasks between different team members depending on their individual performance and abilities. Thanks to this Chrome extension, you can track your time from anywhere on the web with one click.

Save to Pocket is a handy plugin that allows capturing videos, articles, and other types of content, like memes from Reddit or links from Twitter. You can add tags to organize your Pocket and search for the desired content more quickly and easily. Moreover, your list of saved content appears on every device, so you can come back to an article that you have been reading on desktop when you are on the go and want to use a mobile. Thanks to this Chrome extension, you can save a lot of time on research and looking for the same piece of content many times. What’s more, Save to Pocket suggests similar content to that which you have saved, in order to provide inspiration as well.

Todoits is a Chrome plugin that lets users organize, plan and collaborate on projects. You can organize your assignments for the day and save websites as tasks (which can be useful, for example, when it comes to publishing blog posts). Moreover, you can check your to-do list directly from the browser so that you don’t have to open a separate app to manage your tasks. You can also assign tasks to other people via Todoist, making team collaboration smooth.

StayFocusd lets you set a limited amount of time that you are allowed to spend on given websites. Therefore, after browsing Facebook for half an hour, for example, this tool will block the website for the rest of the day. As such, you can be forced to not waste too much time procrastinating on irrelevant websites, and instead become more productive. It is customizable so that you can choose specific websites.

Loom is a video recorder for your browser. Instead of explaining in text a possible solution is for customers' problems, show it with a video! It is a faster and friendlier way of communication with your teammates and customers.

Noisli may be one of the most essential productivity Chrome addons. While working, you can eliminate annoying noises and set up a relaxing environment. Noisli enables playing background sounds that maximize your focus and, therefore, make you more productive. You can also use its timer for Productivity Sessions. It can be especially useful while working in an open space or remotely, to enable you to focus anywhere.

Momentum enables replacing the new tab page with a personal dashboard featuring to-dos, weather, and inspiration. Momentum's page will give you a moment to stay focused and come up with new ideas. Opening a new tab is always risky because we tend to use that opportunity to check social media profiles and other personal matters, but with Momentum you can learn how to stay on track with your productivity instead.

Dashlane is a password manager. During work, there is nothing more annoying than losing access to apps and accounts, etc. With Dashlane, you can securely store your passwords and autofill them to immediately log in to your online tools. allowing users to browse the Internet smoothly while keeping data safe.

We hope that the extensions described above will make your work easier. Remember that you do not have to use every available tool, but choose the ones that fit your personal needs and preferences. Try out a few options to compare plugins with the same functions and select the handiest and most intuitive for you.

Remote work like a pro: tactics & tips for better productivity and results

Whenever you type a keyword ‘work’ in Google Images or any image bank you get hundreds if not thousands of results with pictures presenting different offices. At the same time, when office employees are asked what would be their most valuable perk, they almost all together say ‘we want to work remotely, at least from time to time’. In the increasing number of white-collar professions, it’s no longer a novelty or even a perk, but rather a sign of the times. Basecamp, Toptal, Zapier, Aha!, InVision App and more successful companies, well-known at least in the tech sector, operate 100% remotely. The trend to hire external consultants and allow team members to work remotely, at least partially, is strong.

It seems like an ideal working environment for employees (flexibility, no need to commute, and more sleep!), but there is a trick. Lots of people struggle to concentrate at home and employees are afraid of lower productivity. Luckily, many people have been working remotely, and they’re eager to share their real-life tactics and tips for better productivity, results, and well-being. We’ve gathered the most useful ones.

Act as if you’re at the office

Remote workers are often visualized as spending all day on a sofa in their pyjamas or running errands during the day. We can’t say it never happens as every myth has a grain of truth, but for sure, this is not the reality of all remote employees, and we strongly discourage it. Instead, it’s better to stick to the morning routine, change clothes to neat, have breakfast, make a cup of tea or coffee and then start to work. In short, to do everything that you would do before leaving the office. With one difference: there is no need to rush.

Acting like in the office also means being available. Even freelancers often set up time frames that can be considered ‘office hours’ when they focus on work and can connect with their clients. Employees that work remotely for one employer generally have specific working hours and are expected to be reachable and ready to have a call or a chat. That’s why if you need to have a doctor’s appointment or run errands, ask your manager whether it’s ok to do it during working hours - just like you’d do in the office. If your employer is worried about a possible lack of contact, be proactive and stay visible. Comment on the company intranet, ask questions, share progress. You’ll also feel less excluded and more a part of the team.

Focus on results

Results should always be the top priority, both at the office and outside it. Still, there is a harmful myth that remote workers don’t deliver good results because they’re disconnected and distracted. It’s a myth because working in the office doesn’t guarantee productivity and modern open offices are proven to be highly distracting. That’s why both remote employees and managers should always keep results in mind, not the time spent on doing the task. The results speak for themselves and are the best indicator of the quality of work, no matter the location.

Don’t avoid meetings

Meetings have a bad reputation for being time-consuming distractors. On the internet, there are tons of memes and jokes about meetings that should have been emails. The truth is face-to-face meetings are inevitable and crucial for distributed teams and remote workers. Exchanging ideas and sharing recent updates is more straightforward face-to-face. Staying connected is one of the most fundamental parts of being a part of the team, and regular, short and efficient video conferences help to keep everyone in the loop. However, meetings have to be structured. In a distributed team it’s good to devote the first 10-15 minutes (but no more) for an informal chat about what is going on in their lives. It’s a digital version of having a conversation by the coffee machine, which is an integral part of office work and when new ideas pop out.

Try to Work Out Loud

Working Out Loud is a concept that is growing in popularity not only in distributed teams. It can be developed just as well in the office, but a remote environment is even more suitable for it. In short, it means making work observable and put into narrative frames. It can be easily compared to typical social media behaviour in private life - using social media to share what people do, read, watch, eat, where they go. Documenting work can be easily done similarly and especially in remote teams, it’s valuable because it helps everyone to keep on track with what others are doing and what is the progress. Just be aware that Working Out Loud doesn’t mean flooding communication tools with updates all the time. Try to adjust to the team and share only essential and valuable thoughts and updates.

Let technology help

The rising popularity of remote work brought lots of digital tools that facilitate it. Collaboration tools, group chats, time tracking software are just a few examples of what can be found on the market. Of course, they’re also widely used by teams that meet in the office every day, but the distributed ones get the most out of them.

Google Suite is an interesting example of a digital ecosystem of tools that can be used both in private, in the office, by freelancers and remote workers, and both big and small teams. It offers software that is useful in every organization, especially remote. There are not only email, calendar and cloud-based drive but also word processor, spreadsheets, forms and slides editors that can easily be shared and edited by team members and external contributors. If we add hangouts, notes, web analytics, maps, and numerous other features, we get a comprehensive office software. For free, assuming there is no need for a custom domain or unlimited storage space.

Google Suite has limitations, though. Everyone who has ever used Gmail for work, especially in sales and marketing, is probably aware that on Gmail and Google Contacts, it’s not possible to share contacts with anyone. A one-person-team may not notice it, but for a sales or marketing team, it’s a significant blocker. Contacts can be shared manually, for example, in a spreadsheet. Still, it will never replace a synchronized database that can be updated in real-time and visible to everyone in a team. Shared Contacts for Gmail fixes this issue by offering a Gmail extension that can turn Google Suite into a comprehensive sales and marketing solution.

Key takeaways

  • Working remotely is a trend that won’t likely be stopped. The growing number of professionals, especially in tech, demand more flexibility. 
  • Working remotely, especially from home, can be challenging. Luckily, there are tips and tactics on how to stay productive and deliver even better results than in the office. It’s important to stay focused, keep in touch with the distributed team, and communicate well.
  • Digital tools can significantly improve the results of remote workers, and Shared Contact for Gmail can turn Google Suite into a comprehensive sales and marketing platform.

How to get your organization ready for 2020?

‘Isn’t it funny how day by day nothing changes, but when you look back everything is different.’ - this quote from C. S. Lewis has never been so accurate. We’re moving towards the new decade and the vast majority of business owners feel optimistic about the future, and a significant part of them expect their companies to grow. However, before launching a growth campaign or any other significant change in the organization, it’s crucial to prepare well. Although it’s always accurate and 2020 should be no different from 2019, the new decade will likely bring new challenges. Every organization should be prepared for them in terms of cybersecurity, automation and both online and mobile presence.

So if you haven’t started preparing for 2020, don’t worry, you can still do it the right way if you begin now and implement the following tips.

Embrace automation

Automation is inevitable and in the future, it will affect the growing number of sectors and people. It already happens as around 25% of jobs are already in jeopardy because of automation. At the same time, it can also be a good thing that frees professionals from manual, repetitive tasks and allows them to upskill. When some jobs become redundant, new ones appear. So if you don’t want to stay behind the competition, embrace automation and get the most out of it.

Make cybersecurity your top priority

Data privacy and cybersecurity are a big deal for customers and lawmakers. Especially now, when more and more people shop online and use online and mobile payments. If customers don’t trust their personal and transactional data to be 100% safe, they likely abandon the cart, go to competitors and won’t recommend such a service to anyone. In 2020, after the implementation of GDPR and similar regulations outside the European Union, businesses can’t afford data breach and security attacks. As a business owner, you need to stay updated with the local law, cooperate with trustworthy cloud providers, and develop secure password management systems.

Provide an excellent customer experience

Customer experience has become a part of marketing, which shouldn’t be surprising as never before clients had so many opportunities to share their good experience or disappointment. After all, an average Facebook user has 338 friends, and many Twitter and Instagram influencers have thousands and even millions of followers. Some of them tend to behave like harsh professional critics. What makes the right customer experience even more crucial is the fact that in many cases, it’s inevitable - customers need various touchpoints with the brand or business. Make sure that all of them are equally flawless - the website, mobile app, social media, email, call center and every touchpoint your customers expect you and your customer service to be.

Optimize your budget and let your clients do the same

Fortunately, times, when companies needed to pay heavy licenses of software with myriads of features they rarely or never use, are long gone. Thanks to the growing popularity of cloud-based solutions with flexible pricing plans and a pay-as-you-go model, people have the opportunity to pay only for what they use and when they use it. Check if your organization doesn’t burn the budget on tools and licenses you don’t need. Besides, let your clients do the same by offering them flexible payment solutions.

Don’t neglect industry events

In 2020, we’re living in a truly digital age. Still, it doesn’t mean that conferences, trade shows, and other industry events with networking opportunities are no longer critical. On the contrary, you shouldn’t neglect the possibility to meet potential clients and start building relationships with partners and future employees face-to-face. Attend both local meetups and international conferences as both have the potential to help you make impactful relationships.

Master Employer Branding

Speaking of future employees, employer branding (EB) is the next big thing. Attracting the right talent is a major concern for the majority of CEOs. In fact, 70% of them claim they need help with talent-related strategies. Employer branding, defined as ‘an employer's reputation as a place to work, and their employee value proposition’, may be one of the answers to this issue. Make sure you set up and Employer Branding strategy in 2020 not only to attract new employees but also to retain those you have. It can include reward & recognition programs, fast track growth paths, diversity policies, extra parental leave, attention to work-life balance and similar perks.

Improve loyalty programs

According to the research conducted by CrowdTwist and contrary to a common belief, loyalty programs are here to stay, and they’re attractive to the youngest of consumers - Millennials and Generation Z. However, they expect personalized customer experience, and they’re loyal towards the brands that care about their personal data, are communicate informally and funnily. If you have a loyalty program or are you going to introduce it, add the elements of gamification and give points or other credits in exchange for playing a game. Let them perform a quest instead of collecting boring points. Analyze the results and improve.

Update database(s)

The bigger the database of emails and phone numbers, the better? Not necessarily. Quality is much more important than quantity. If your email database consists of people who never open your messages, there is no argument in favor of keeping them there. Deleting such contacts will make your email marketing cost-effective. It will also increase the open rates and CTR, and you’ll make sure you reach the right audience.

As you can see, although 2020 will likely bring new challenges to your organization, it’s not so hard to get ready for them. Understanding your audience is the key. However, with the right mindset and the support of digital tools, you can make sure your organization will meet your customers’ needs in a modern, secure way.

Google Groups: who is in your Group?

In our recent blog post, we covered the basic info about Google Groups - why you should start using them for your business and how you can benefit from them. Today, let us make this topic even closer to you by showing how to find out who is in a given group when you share a label with its members.

It is not as easy as it seems, but we’ve got a solution! 

Google Groups in short

Google Groups is an excellent yet quite undiscovered and underestimated tool. With their features, you can save a lot of time and work more efficiently.

However, it can cause some problems on the way. Users do not know who is in the Group. Of course, it matters when they want to share a Google Drive Folder or a Contacts label - they want to know who exactly will get access to some sensitive data or files, or who to contact when needed.


John teaches at Harvard University and wants to organize an academic & scientific conference involving external lecturers. For that purpose, he decided to work with an Event Planning Agency.

To make the communication effective, he creates two Groups:
  • Lecturers
  • Event Planning
To make the collaboration smooth, he also creates:
  • a Google Drive folder Scientific name “Conference 2020” containing all the documents related to the conference 
  • a Contacts’ label named “Conference attendees” in Google Contacts to know in real-time who is going to attend the conference
Then, John shares the Scientific Conference 2020 folder with both Groups. He also shares the attendees contacts’ label with the Event Planning group with Shared Contacts for Gmail®.

Houston, we’ve got a problem: users can’t see who is in the Google Group.

The main issue with Google Groups is: users cannot see who the members of the groups are when they share any file.

For example, one of the event planners - Jenn - wants to see who can access the Folder Scientific Conference 2020 within the Group. To do so:
  • She clicks on the Scientific Conference folder in her Drive
  • On the upper part of the Folder she clicks on the Share Icon (picture below)
  • She can see clearly that the Folder has been shared with both groups: the Google Group Lecturers and the Google Group Event Planning Agency. 
  • However, Jenn cannot see who the members of each Group are, even if she checks all the Sharing Settings.

Is there no way to see the contacts, then?


SHARED CONTACT FOR GMAIL® allows you to see Google Group’s members while sharing your labels

With the new version of Shared Contacts for Gmail®, everyone can directly have the full visibility of the Groups members while sharing their labels (contacts list)!

Remember that John shared a label with the Event Planning group to find out who will attend the conference?

Just take a look at how easy it is to see who the members of the Event Planning Group are. All he has to do is to click on Group Members once he has shared his label with the Event Planning Group.

It is hassle-free, transparent, and time-saving, but also nerves - John knows exactly who gets what.

See the members of the Google Groups while sharing your labels directly from your Google Contacts

Thanks to our Chrome Extension (available on the Chrome Webstore), users will be able to share labels directly from Google contacts, the same way they share Google Drive folders. Simple as that.

Once the label is shared with a Group , users will be able to see who the members of the Google Group are directly by clicking on the Group icon.

In the video below, you can see that John shared a label with the Event Planning Group and all he has to do is to click on the Group Icon to see the members of the Group!